Enrolment Policy

Enrolment Policy and procedures

Purpose

To ensure that students are legally permitted to enrol, have an opportunity to familiarise themselves with school systems, are placed in a class appropriate to their needs, and provide relevant information to caregivers.

Policy

The Board of Trustees has a responsibility to develop and maintain the best possible teaching and learning conditions for both teachers and pupils.  Due to lack of classroom space and increasing numbers of children attending, an enrolment scheme will ensure the learning opportunities of children in the Mairangi Bay School community are protected.

Mairangi Bay School does not receive property funding for any child living outside the school home zone. Therefore, due to the financial ramifications, the Board of Trustees does not accept out-of-zone enrolments for new families.

If you move out of our school home zone once your child is already attending, and want to continue at our school, you will need to write to our Board of Trustees to explain the reason for the move. The board of Trustees will not guarantee a place for siblings of children living outside of the home zone.

The Board of Trustees has the right to annul any enrolment based on false information.  If the school learns that a child was not permanently living at the home zone address given at the time of enrolment, or the school has reasonable grounds to believe that a temporary home zone residence has been used for gaining enrolment at the school, the Board of Trustees may review that enrolment.

If a student is absent from Mairangi Bay School for more than 21 school days, the Board of Trustees may annul that enrolment.

The Board of Trustees reserves the right to enrol children of staff, who reside outside of the home zone.

Guidelines

When parents/caregivers ask for information about the school, they will be directed to the website to complete an enrolment form online.

If the child is a new entrant (Year 0-1), the person enrolling the child will be emailed more information nearer the start date, which will include:

• Details of a new parent meeting and pre-visit dates
• A list of the documents needed before enrolment can commence
• Where to buy the school uniform and stationery
• A choice of start date, either the Monday following their 5^th birthday or at the start of the following term

If a child has already commenced their schooling (Years 1 – 8), the person enrolling the child will be asked to:

• Complete the online enrolment form
• Provide all relevant documents, including their most recent report from their current school
• Give an expected start date, which will need to be agreed by the school

The syndicate leader will select an appropriate class for the child. The office staff are notified of class placement by the syndicate leader and inform parents as appropriate.

Organisation

Each year the school will be organised in such a way as to allow for the year’s anticipated enrolments from new entrants in the home zone, and enrolments from children at other levels who are permanently relocating to our home zone.

Criteria

Selection for enrolment will be determined in accordance with the following priority:

• Those children with permanent residence within the school home zone
• Children of staff members who reside outside the home zone
• International fee-paying students

The principal shall consider amongst other things:

• The child’s behaviour record
• The likely support of the parent/caregiver for the school
• The likely effect on the roll
• Disadvantage/prejudice to the child if not accepted for enrolment
• Availability of placement at another school
• Proximity to the home zone
• Interest and talents
• Association with the school
• Convenience for reasons other than residence

Acceptance for enrolment

• Confirmation of acceptance will be made as soon as practically possible
• Successful applicants will be pre-enrolled following acceptance of a position available
• Full enrolment will happen on the agreed start date providing the office has received all the required documentation, verified by a Justice of the Peace.

Enrolment Procedures

 Purpose

To manage the roll in accordance with the School Enrolment Scheme

Guidelines

• Enrolment will be determined through a prescribed process
• The principal, as the Board of Trustees representative will have sole discretion in determining acceptance of an application for enrolment.  Such decisions may be reviewed by the Board of Trustees on written application received from a parent/caregiver
• The school reserves the right to make all enquiries deemed necessary to obtain information which may assist in making decisions, including contacting landlords and asking the council to confirm that the living arrangements of the property address given are fit for purpose and legal
• Applicants may be required to attend an interview prior to a decision being made

Procedures

Applications

• All applications are to be submitted online via our website

Parents/caregivers will be required to declare and acknowledge in the official application that:

• The address given is the permanent residential address of the child
• If a child ceases to be permanently resident in the home zone within a 12-month period from the date of commencement he/she will be removed from the school roll unless exempted upon application in writing to the principal
• All school rules and policies will be abided by
• The child has not been accepted for enrolment at any other school

Please Note:

• Parents and caregivers of prospective new entrant children will be required to make an application for enrolment six months prior to the child turning 5 years old or give as close to six months’ notice as possible. This enables the school to plan class requirements for the following term
• Parents and caregivers of children of school age who are relocating to the home zone may make an application for enrolment at, or prior to the time they relocate.  The relocation will be subject to verification and there may be a delay between schools while we verify the paperwork
• In February each year, the office will send home a form for parents to confirm that the details given on the original enrolment have not changed.